Office Manager

Be the linchpin of our office

As Office Manager at Ultim, you are the first point of contact for colleagues and guests and you make sure everything at the office simply runs smoothly. You keep the mailboxes and HR administration in order, take care of all facility matters and support management and colleagues wherever needed. You work across all of Ultim's pillars and are truly the one who keeps everything connected.

At Ultim, everything revolves around results, collaboration and commitment. Here you see the impact of your work right away: an office where everyone can fully focus on their work.

About Ultim

Ultim is an investment company with three pillars: Real Estate, Investments and Financing. Ultim invests in real estate and businesses, provides financial solutions and transforms opportunities into tangible results.

Within Real Estate, we develop, renovate, transform, operate and manage real estate projects. Through Investments, we invest and participate in companies and startups with growth potential. Through Financing, we offer flexible financing solutions, with speed and discretion.

From its base in Naaldwijk, Ultim has grown into a solid investment company with more than 20 years of experience, over 50 real estate projects, 10 companies and activities in 12 sectors. Entrepreneurship, discipline, discretion and collaboration are at the core of everything we do.

Want to know more? Read more about Ultim

What will you do?

  • Managing and handling the mailboxes and processing important documents;

  • Welcoming guests and coordinating appointments;

  • Handling HR administration: from timesheets, leave and sick leave reports to onboarding new employees and monitoring contract renewals and terminations;

  • Arranging gifts for colleagues' birthdays and holidays;

  • Managing supplies and making sure the office looks its best every day;

  • Acting as point of contact for suppliers, maintenance services and the IT helpdesk;

  • Arranging and managing insurance policies and periodically reviewing supplier contracts, such as ICT and telephony;

  • Providing personal support to management, including private matters;

  • Picking up ad hoc requests from colleagues;

  • Supporting financial tasks (a plus).

In short: you make sure everything is taken care of before anyone asks, so the whole team can focus on building value.

Who are we looking for?

  • A completed vocational or higher professional education (MBO/HBO), preferably in Facility Management, Office Management or a related field;

  • Good command of Dutch and English, both spoken and written;

  • A proactive attitude: you spot room for improvement and come up with suggestions yourself;

  • Independent and able to prioritise between routine tasks and ad hoc requests;

  • Discreet and reliable when handling confidential and personal information;

  • Good knowledge of Microsoft Office, especially Outlook and Excel.

What do we offer?

  • A 32-hour position, preferably spread over three full days and two half days, in consultation;

  • A salary between €3,000 and €4,000 gross per month based on full-time employment, depending on knowledge and experience;

  • 25 holiday days based on full-time employment;

  • Your own laptop and work phone, including subscription;

  • A varied role in an entrepreneurial organisation with a young, ambitious and committed team;

  • An energetic and collegial work environment in Naaldwijk, Westland.

Do you love getting things done and making sure everything is in order? Then we'd love to meet you soon. Apply now as Office Manager at Ultim.

Apply here